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Training Assistant

Type: Full-Time (40 hours per week)

Job Summary

To promote the mission of PATH to help individuals achieve a more independent and fulfilling life by being an effective team member. Assist with support needs in the Training Department. Responsibilities include maintaining the Training Room, including set up and clean up from trainings; purchasing refreshments; keeping supplies replenished; and copying and organizing all training materials/handouts. Orientation Day 1 and 2 preparation, set up/clean up.  Disinfecting CPR equipment and maintaining CPR supplies (gloves, lungs, face shields, etc.) Maintaining filing systems; handling routine office duties, such as purchase orders and mail; Overseeing training library materials, including maintenance of videos

Physical Demands

Must be able to perform physical demands of position, such as carrying/bending/lifting/kneeling associated with shopping, filing and training set up. Training set up includes lifting/moving tables, chairs, and mats. Purchasing, carrying and storing bulk refreshment items; Delivery of mail, copies, and other materials between buildings on Castor Ave campus; Ability to lift/carry/move up to 30 pounds.

Specific Duties

  1. Perform all filing at least 2x per week- including maintaining accurate filing system for staff training files and training rosters/sign in sheets.
  2. Create training files for new hires.
  3. Pull staff training files for review 2 weeks prior to site visits.
  4. Collect, open, date stamp, and distribute external and internal incoming mail for the Training Department. Deliver mail at least daily between 8221 & 8220 Castor Avenue locations for Training Unit.
  5. Responsible for daily set up, break-down and clean up (e.g. AV equipment, arrangement of tables/chairs, displaying refreshments, providing training handouts/packets/prizes/printing of rosters) for all training classes based on the training room and conference room schedule.
  6. Prepare all handouts and other training materials using copy/set up lists, prior to scheduled trainings. 
  7. Responsible for purchasing and replenishing all materials/supplies/equipment for Training Room and 8220 Castor Avenue Orientation Closet (i.e. snacks, cleaning supplies and paper products) as necessary.
  8. Maintain training room file cabinet and files with ample supply of extra copies as needed.
  9. Maintain training department supply closet and order office supplies monthly
  10. Assemble new employee folders and supervisor packets prior to each Day 1 Orientation.
  11. Responsible for the set-up and clean-up for 1st Day Orientation, which includes A/V equipment, purchasing/ordering food/beverages.
  12. Act as greeter on Day 1 Orientation, welcoming new staff.
  13. Identify specific staff schedules for Orientation Day 2 and distribute reminders to staff/supervisors.
  14. Act as greeter and coordinator of day 2 orientation days including checking staff in upon arrival,  ordering lunch, reminder calls to  supervisors for bus tour stops, purchase soft pretzels,  scheduling bus tour, PNC bank representative, contacting Facilities for cone set up in street, set up/clean up luncheon for Orientation Day 2.
  15. Assist in creation/formatting of internal training calendars; update and distribute weekly, as needed.
  16. Disinfect CPR manikin faces as needed to maintain an ample supply of clean, ready to use faces. 
  17. Maintain external training calendar inputting data as received.
  18. Enter trainings from internal calendars into the shared training room outlook calendar
  19. Maintain bulletin board in the Training Room.
  20. Pull terminated training files from active location monthly, using Terminated Staff Report.
  21. Coordinate transfer of terminated files to satellite storage location.
  22. Maintain video library, including tracking loan of videos, updating and distributing catalogs to staff, replacing cases, organizing cabinet including identifying outdated materials
  23. Develop and maintain computer skills, including Learning Management Software.
  24. Function as back up to Training Specialist including monitoring training guru email box, entering information into training tracker and scheduling staff as needed.
  25. Manage training and development resources on intranet.
  26. Assist with other duties as assigned. 

Qualifications

High School graduate with 2 years of increasingly responsible clerical experience.  Proficient in Microsoft Word, Publisher and Outlook required.  Ability to format letters/documents using
Microsoft Word required. Must be flexible and able to work independently. Excellent clerical skills, Organizational skills, and attention to detail required.

Location

Training Department/Systems & Evaluations, Philadelphia, PA 19152

Schedule

40 Hours per Week

Salary

$31,366 annually/ $15.08 per hour

 

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