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Type: Full-Time 40 hours per week

Job Summary

Responsible for providing secretarial assistance to the ID Director, the Supervisor of ID Support Services, and CLA Supervisors as needed.  Establish an administrative and clinical filing system, and maintain them.  Handle routine office duties, all word processing and other secretarial functions. Demonstrate proficiency in Microsoft Office Software including Word, Excel, Outlook, and PowerPoint. Be comfortable and efficient using electronic tools such as a network scanner, fax machine, copier etc. Excellent communication, organizational, and problem solving skills.

Specific Duties

  1. Type correspondence, reports and memos for ID Director, CLA Director, Supervisor of ID Support Services & CLA Supervisory staff.
  2. Preparation of all Board related material involving ID Director, including typing of agenda, duplicating material, typing of minutes and related reports.
  3. Act as personal and phone receptionist for ID Director, including maintaining knowledge of whereabouts and calendar of ID Director.
  4. Establish and maintain a filing system for ID Director, CLA Director, and Supervisor of ID Support Services.
  5. Screens mail for ID Director, CLA Director, and Supervisor of ID Support Services & CLA Supervisory staff.
  6. Answers routine correspondence as assigned.
  7. Attends meetings for this purpose of taking minutes after notifying immediate supervisor.
  8. Solves routine operational problems.
  9. Aids in the preparation of the annual and individual specific budgets.
  10. Process Pharmacy bills for CLA residents.
  11. Processes program purchase requisitions.
  12. Order office supplies and maintain inventory for same.
  13. Maintain up-to-date supply of commonly used forms by department staff and maintain electronic filing system for same.
  14. Back up other ID secretarial staff as needed.
  15.  Provide back up to CLA Accountant with processing of Site Petty Cash.
  16. Make training call reminders for the CLA Department. Maintain electronic records of calls made.
  17.  Perform other duties as assigned.


High School Diploma or GED.  3 years increasingly responsible Secretarial Experience.  Basic knowledge of Word and Excel.  Typing speed 35-45 wpm.


Northeast Philadelphia


Full-Time 40 hours per week


$31,366.00 Annually ($15.08/ Per Hour)

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